Copying, Cutting & Pasting (Mac)

Copying & Cutting

Select the data (cell, cell range, row(s), or column(s)) that you would like to copy or cut (for help selecting, click here). You can copy nonadjacent cells, but you cannot cut them. You will get this error message when you try to cut nonadjacent cells.


This will also happen sometimes if you are selecting multiple non-adjacent rows or columns and unintentionally click on a cell instead of the row number or column letter. You will have to restart the selecting process if this happens.

When you copy information it will remain in the original location after it is pasted, whereas if you cut the information it will be removed from the original location after you paste it. Cut will not remove the information if you do not paste (to delete information scroll down). 

Once you've selected the relevant data, there are 3 ways that you could Copy or Cut:

1.   CTRL + click to open this menu and select Copy or Cut.


2.  Press Command+C to Copy and Command+X to Cut.

3.  Go to Edit in the Main Menu Bar and select copy in the dropdown menu. If you want to Copy as Picture, hold the Shift button on the keyboard and click the Edit menu.

 

Paste

Now that we've covered the ins and outs of cutting and copying... we must paste! As with Cut and Copy there is more than one way to Paste.

1. Press Control on the Keyboard while clicking on the cell(s) into which you would like paste, and dropdown menu will appear. You will see the Paste options are far more extensive than Cut and Copy. By scrolling the mouse over Paste Special you get even more options.

Click on the Paste icon in the Ribbon in the Edit group.  There is an arrow under the icon that will open the options also found in the menu when you right click on the cell will transpose these data:


To look like this when you select the Transpose option.


Additionally, you can click on Paste Special to open this menu:


2. You can also Paste by typing Command+V. This pasting option will conform to the data type that you are pasting. For example, a number will remain a number, a formula will remain a formula, and a date will remain a date. 

 

Paste as Values

Sometimes you might want to paste a column full of numbers generated from an underlying formula. If you try to paste directly, Excel will paste the formulas and not the values, which in many cases means you will get a bunch of zeroes: 

In this example, instead of having cell E12 contain the number 4, it contains 0 because Excel is trying to add up C12 and D12 (which are empty cells). In order to paste the original column of values, select the Paste Special option under Edit: 

Select "Values" and you will get this after clicking okay:

Now you have the number values rather than the underlying formulas. 

 

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